Using Project Management Skills to Build a TQMS for Your Business
Delivering to the agreed client brief is all that matters. Don’t serve flat, unfulfilling beer!
Without the proper project management skills it is difficult to ensure that your customer brief is delivered. How can you guarantee you are fulfilling your obligations without visibility over every task within the project or job life cycle? If you want your business to have a TQMS (Total Quality Management System) you need to create a “playbook” for your delivery process to ensure that everyone is singing from the same “hymn book”.
In a brew house, different types of malt are crushed together to break up the grain kernels. What procedures are involved with the milling process? And how do you ensure the same standards are always maintained? You need to have processes mapped out for all levels of production and delivery to ensure success.
Maintaining the same standards across the board requires that relevant policies and procedures are easily accessible to every related party. Relying on paperwork for this makes it nearly impossible to efficiently access the correct information and increases the chance of key information being lost, misplaced or forgotten.
Having one-system that is designed to meet the demands of your particular industry or business approach ensures that you will always be able to provide quality products and services to your clients. It provides you with the internal project management skills that your business needs to ensure consistency at all times. That’s exactly what a TQMS is for and every TQMS should be designed for the business it is looking to improve.
The fermentable sugars are extracted from the grain kernels to produce a milled product called grist.The quality of this grist is important, as is the quality of the services you’re providing to your clients.
Through the real-time dashboard of your TQMS, and the knowledge that the appropriate data capture points have been identified and are in place, your business will be able to see all phases of a project or job, including specification & design, estimates and quotes, project management notes and tasks, scheduling, progress and more.
In a well designed digital TQMS or integrated MRP, you can customise your experience to fit your specific needs, create your own dashboards, and sync data across multiple platforms.
With a paperless system in place you can manage project-related workflows with ease, tracking multiple projects simultaneously from a centralised database.
Remember the grist! Organising and deploying your plant, materials, and resources effectively adds to the profitability of your special brew…
When it comes to managing your resources, having project management skills is necessary. It won’t be possible to consistently and reliably hit your fabrication or manufacturing deliverables if our team doesn’t have access to the project or job data and schedule.
The grist is transferred into a mash tun where it is mixed with heated water in a process called mash conversion. All of these processes have to be recorded and made readily available to the team, just as they would in your business.
Having access to live data and real-time updates means it’s easier to make important decisions when you need to. There’s no need to sort through paperwork to find the information you need you when you can access it easily with the touch of a button from your computer, tablet, or phone.
You can easily check on the availability of resources and equipment from a centralised database using your company playbook and effective project management skills, controlled by a digital TQMS. This makes it simple to ensure you’re on track for a successful delivery.
The conversion process uses natural enzymes in the malt to break the malt’s starch down into sugars.
Just like breaking down malt, you need to be able to break down your projects to see your progress and find any roadblocks. On paper, you won’t have the visibility to do this, unless you plan on having piles of paperwork on hand every time you need to analyse a project or job.
Use your project management skills to ensure your designed processes are running smoothly and leverage a digital transformation through powerful software and cloud infrastructure. This will allow you to use paperless technology that can take your business to the next level. A one-system approach allows data to be collected into a central repository where anyone on a project can quickly see critical path items and whether there is a high jeopardy of failing.
Measuring production life cycles with project management skills to maintain your profit edge nets a better beer profit.
Keeping track of performance and production life cycles is critical to maintaining your business’s success. You need to have an understanding of where time is being spent and how long it takes to complete jobs and projects. Every step along the production line needs to be managed and measured to allow for improvement and drive profit margins higher. Slippage, failed fabrication, miscommunicated deliverables all open up opportunities to lose margin and there will be no celebratory beers on a Friday if you are losing money.
The mash is then pumped into the lauter tun, where a sweet liquid known as wort is separated from the grain husks. To ensure a project is successful you need to understand how your business can turn your ‘grain’ into ‘beer’.
Paperless systems provide all the tools, functions, cost and governance features that allow you to concentrate on the project, and on working on it to completion. For the client, all the project-related work is separated into regularly scheduled tasks. Task lists and prioritisation are provided. Tracking progress is as easy as checking when time has been logged against a task or project. It is simple to update task lists, track progress, manage activity and sub-tasks, communicate with collaborators, and e-mail proposals, and share task documents and progress with clients. There are even project management planning tools and financial calculators that support the tracking of costs, expenses, and revenue as they move through the project.
Using a paperless system with your project management skills is about getting results so you can prepare for upcoming deadlines and to deliver full and polished projects. Our digital infrastructure is designed with scaling in mind. We leverage our unique facilities to boost the performance and extend the lifespan of our infrastructure and devices.
Kynection’s one-system comes with simple, powerful and intuitive tools customised for your business and working environment. It is a complete solution to ensure your team gets the job done and that you can afford a beer to celebrate, not water.
We can’t give you the satisfaction that drinking a craft beer can, but we can help you satisfy all your business needs! Please contact us at contact@kynection.com or 1300 786 272 to discuss how we can get your business pumping.
© 2020 Autolync Pty Ltd, trading as Kynection
Originally published at https://www.kynection.com.au on September 11, 2020.
